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Virtual Investigator Meeting

Therapeutic Area: Type 1 Diabetes

Typically for Investigator Meetings the lead time from enquiry to the event delivery date is at least 3 months, with venue finding and travel logistics all taking time to plan and organise. However, in the case of Virtual Investigator Meetings we find this time is reduced considerably. This particular event arrived via an email enquiry from a Contract Research Organisation (CRO) we had not worked with before. Our team are not only experienced in organising Investigator Meetings, some of them have also worked within the pharmaceutical industry and so understand the terminology and the importance of bringing the study team and investigators together at the start of a clinical trial. This experience allowed us to design the event in a way to maximise the benefit to the CRO, the sponsor company, the stakeholders and the investigators.

Services provided:

  • Fully branded event website
  • Interactive audience participation
  • Welcome packs print coordination and shipping (including branded trial materials)
  • Speaker management
  • Participant certificates
  • Send and manage invitations to participants and event registration
  • Broadcasted livestream with a mix of single, panel and pre-recorded presentations
  • Live Q&A

Timeline

Initial enquiry
21st August
Proposal issued
26th August
Contract signed
2nd September
Event live date
5th October

Biggest Challenge

Our biggest challenge, given the tight timeline, was coordinating the sourcing, production, and delivery of branded items for the Welcome Packs. This included ensuring items were delivered to our offices, assembling the packs efficiently, and shipping them to participants across eight countries — all in time for the live event. Overcoming these logistical hurdles required meticulous planning and teamwork to deliver a seamless experience for all attendees.

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84 Invited Participants

virtual presenter icon

10
Presenters

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8
Countries

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2 Customer Bases

Feedback

“Although we are living in extreme virtual times in terms of meetings or congress, it does not change the fact that, like in a classical face-to-face event, the quality of your organisation of the event will make a whole difference. Delegant is offering a very professional support to make your event successful and efficient from the kick-off till the very last slide.”

-Vice President Clinical and Regulatory, Biopharmaceutical Organisation

“Having a lead time of less than a month during which all aspects of the virtual investigator meeting involving more than 50 participants was to be prepared, seemed somewhat impossible! However, Delegant showed an utter dedication, responsiveness, solution minded approach and above all a professionalism making the meeting a success with a sense of a true TV broadcasting. I would definitely recommend Delegant as a vendor for your next virtual investigator meeting.”

-Senior Clinical Project Manager, CRO

people icon

84 Invited Participants

virtual presenter icon

10
Presenters

earth icon

8
Countries

customer icon

2 Customer Bases

Feedback

“Although we are living in extreme virtual times in terms of meetings or congress, it does not change the fact that, like in a classical face-to-face event, the quality of your organisation of the event will make a whole difference. Delegant is offering a very professional support to make your event successful and efficient from the kick-off till the very last slide.”

-Vice President Clinical and Regulatory, Biopharmaceutical Organisation

“Having a lead time of less than a month during which all aspects of the virtual investigator meeting involving more than 50 participants was to be prepared, seemed somewhat impossible! However, Delegant showed an utter dedication, responsiveness, solution minded approach and above all a professionalism making the meeting a success with a sense of a true TV broadcasting. I would definitely recommend Delegant as a vendor for your next virtual investigator meeting.”

-Senior Clinical Project Manager, CRO

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